Administrative Assistant

1 position to be filled

Mino Obigiwasin Child & Family Services Anicinape was established to provide child and family services to its population. This follows an agreement signed with CISSSAT for the management of youth protection for the 4 Anicinape communities: Kitcisakik, Lac Simon, Abitibiwinni (Pikogan) and Long Point First Nation (Winneway). Mino Obigiwasin's vision is to provide all Anicinape children and families with a stable, safe, happy and culturally rooted living environment.

JOB SUMMARY

Under the supervision of the service point manager and the secretarial team leader, the administrative assistant carries out secretarial, reception and administrative support tasks for the youth protection files of the point(s). s) of service assigned to him/her.

ROLE AND RESPONSIBILITIES

Tasks related to receiving a service point:

  • Manage and follow up on all incoming communications (calls, e-mails);
  • Greet visitors;
  • Maintain equipment and office in good working order;
  • Update contact list;
  • Coordinate meeting room and office operations;
  • Maintain a clean and efficient filing system for paper, electronic files and e-mails;
  • Prepare and send memos, e-mails and correspondence;
  • Order stationery;
  • Provide administrative and IT support as needed.

Tasks related to the administrative assistant position:

Correct and format reports and any other document submitted by stakeholders and the work team;

  • Maintain records (classify, move, open, request and close user files) and follow up on files in PIJ;
  • Enter legal and/or voluntary measures in PIJ;
  • After receipt, give the orders to the stakeholders for consultation and a copy to the reviewer during 95;
  • Ordering, receiving, copying and entering birth certificates in PIJ;
  • Prepare and send semi-active files to the central archives;
  • From the caseload of active files, request files from the central archives or another service point;
  • Petty cash management;
  • All other related tasks.

REQUIREMENTS

  • Hold a Diploma of Vocational Studies (DVS) in secretarial, office automation or equivalent;
  • Have a minimum of 5 years of experience in the administrative field;
  • Have knowledge of the indigenous environment (an asset);
  • Excellent command of French;
  • Be comfortable with computer systems;
  • Excellent skills in the Office 365 environment and its tools;
  • Versatility and rigor;
  • Be able to maintain the confidentiality of information at all times and be discreet;
  • Strong capacity for organization and adaptation;
  • Bilingualism an asset.

CONDITIONS OF EMPLOYMENT

  • Permanent full-time position 35 hours per week;
  • Full range of social benefits including group insurance with employer contribution after 3 months and pension fund (RBA) after 6 months with employer contribution at 182%;
  • Flexible schedule and 10 sick leave and 5 wellness leave per year;
  • Dynamic and creative team.

Date of entry into office: immediately

Interested persons should send their curriculum vitae and a cover letter to the attention of:

Ressources humaines / Human Resources

Bureau administratif/Administrative office

1399, chemin Sullivan

Val-d’Or (Québec) J9P 6V6

Tel : (819) 975-5535 x 1045

mikamowin@mino-obigiwasin.ca

Hiring priority

Priority is given to the First Nations and Inuit of Quebec. Only candidates selected for pre-selection will be contacted.