Accounting clerk - payables and suppliers

Mino Obigiwasin, Anicinape Child & Family Services was set up to provide child and family services to the Anicinape population. This follows an agreement signed with CISSSAT to manage youth protection for the 4 Anicinape communities: Kitcisakik, Lac Simon, Abitibiwinni (Pikogan) and Long Point (Winneway). Mino Obigiwasin's vision is to ensure a stable, safe, happy, and culturally rooted environment for all Anicinape children and families.

JOB SUMMARY

The Accounts Payable and Suppliers Clerk, reporting to the Finance Director, is responsible for processing and paying suppliers. He/she is responsible for data entry (invoices and other) for the company's bookkeeping and accounting. Analyzes and resolves discrepancies between supplier invoices and purchase orders. He/she performs general clerical work, records financial transactions, and compiles data relevant to the company. The work is carried out in compliance with Mino Obigiwasin’s procedures and policies, and as part of a team.

ROLE AND RESPONSIBILITIES

Tasks related to payables :

• Reconcile invoices, signed purchase orders, signed, and coded delivery notes and/or packing slips from suppliers before making accounting entries.
• Follow-up with suppliers and the purchasing department, process, code and record invoices and company purchase credits in compliance with conditions and deadlines.
• Reconcile monthly supplier statements.
• Verify invoices received according to projects, quantities, prices and that they are attached (identified and billable) to a project and/or customer.
• Meet deadlines for entering invoices into the system so as not to delay the production of financial statements and to remain flexible in the face of other demands.
• Submit completed list of accounts payable no later than the 13th of the month to superior in order to forecast cash flow and obtain authorization for the amount to be paid.
• Prepare and record payments processed by bank transfer and send payment notices by e-mail.
• Open supplier accounts.
• Prepare payments to be made by cheque and print for signature; (prioritize direct deposits).
• Accompany CFO in year-end preparation and prepare documents for audit by accounting firm.
• File all documents.
• Correspondence, follow-up, and letters related to work.
• Prepare monthly financial reports in accordance with internal policies and donor requirements.
• All other related tasks.

REQUIREMENTS

DEC in accounting or equivalent.

• A minimum of 5 years' experience in the field.
• Knowledge of the Aboriginal community (an asset).
• Excellent command of French and English.
• Comfortable with computer systems, including Avantage accounting software.
• Excellent skills in the Office 365 environment and its tools, especially Excel.
• Work as part of a team and collaborate with several departments within the organization.
• Versatility and thoroughness.
• Be able to always maintain confidentiality of information and be discreet.

Strong organizational and adaptability skills.

WORKING CONDITIONS

• Permanent full-time position, 35 hours per week.
• Full range of benefits including group insurance with employer contribution after 3 months and pension fund (RBA) after 6 months with employer contribution at 1.82%.
• Flexible working hours and 10 sick days and 5 wellness days per year.
• Dynamic and creative team.

Date of entry into service: 2024, 1st April

Interested parties should send their curriculum vitae and a letter of motivation to the attention of:

Human Resources
Administrative office
1399 chemin Sullivan
Val-d’Or (Québec) J9P 6V6
Tél. : (819) 975-5535, poste 1045 ou 1050
mikamowin@mino-obigiwasin.ca

Hiring priority

Priority is given to First Nations and Inuit of Quebec. Only short-listed candidates will be contacted.

* The masculine form is used to lighten the text.