Legal Secretary

1 position to be filled

JOB SUMMARY

This position prepares, stenographs and computerizes letters and legal documents from handwritten or dictated texts. He/she prepares files, ensures the preparation of court documents, makes preliminary approaches to the various authorities in the context of the required procedures, checks the hearing lists and takes appropriate action. He/she may conduct mail searches, draft routine correspondence, maintain filing systems and assist one or more executives, professionals or a work team in their administrative functions. Responds to requests for information within the scope of his/her responsibilities.

ROLE & RESPONSABILITIES

  • He/she assists one or more lawyers in the Legal Department in the performance of their duties, mainly in the preparation and follow-up of files;
  • In accordance with the rules of practice, he/she must show autonomy and initiative in order to ensure the proper progress of each file;
  • Provide administrative support to one or more lawyers;
  • Communicate effectively with witnesses, clients, colleagues and partners;
  • Write briefs and summaries of depositions, contracts and testimony;
  • Conducting extensive statistical / documentary research;
  • Source and verify important information;
  • Produce and file various legal documents such as appeals, motions, or petitions;
  • Maintain an updated case recording system;
  • Answering phone calls, taking notes/messages and redirecting calls as necessary;
  • Maintain and update contact information inventories;
  • Facilitate meeting deadlines by maintaining multiple agendas and providing timely reminders;

REQUIREMENTS

  • Diploma of Vocational Studies with specialization in legal secretarial work recognized by the Ministère de l'Éducation du Loisir et du Sport;
  • Diploma of collegial studies in legal techniques (an asset);
  • 2 to 4 years of relevant experience in the legal field;
  • French and English (spoken and written).

TERMS AND CONDITIONS OF EMPLOYMENT

  • Full time permanent position 35 hours per week;
  • Full range of benefits including group insurance with employer contribution after 3 months and pension fund (RBA) after 6 months with employer contribution at 182%;
  • Flexible schedule and 10 sick leaves and 5 wellness leaves per year;
  • Dynamic and creative team.

Printable version